FAQ

ANNOUNCEMENT OF ELIGIBILITY CHANGE:  September 26, 2018

Please note we have made a change to the eligibility criteria for the Fellowship. While you must be registered at a Canadian University as a graduate student as at January 14, 2019, and your Experiential Learning Program must begin before December 15, 2019, you may have finished your degree before commencing or having concluded your Experiential Learning program.

ELIGIBILITY:

Q. Are international students eligible to apply?

Any student registered at a Canadian post-secondary institution, either as a domestic or international student, is eligible to apply.

Q. I have been accepted into a graduate program at a Canadian University but don’t start until later in the year, am I eligible to apply?

No. You must be registered at a Canadian University as at the closing date of the application portal (i.e. on January 14, 2019).

Q. I am in the last semester of my degree and will not still be registered at a Canadian University at the time of undertaking or concluding my Experiential Learning program, can I still apply?

Yes. While the Experiential Learning Fellowship is intended to be a complementary component to your graduate program, we recognize that learning must also be life-long. It remains a requirement that your experiential learning program be seen as  clearly extending the research and learning from your degree program.

TIMELINE FOR EXPERIENCE:

Q. How long can my experiential learning program be?

Typically, the Hugh C. Morris Experiential Learning Fellowship is intended to support activities over a course of a four (4) to eight (8) month period. However, the timeline will be unique to each application.   A detailed rationale for any experiential program execution period lasting more than twelve (12) months must be provided in the application documentation, clearly outlining the need for the extended period and the benefits it will generate for the learning program being envisioned.

Q. Does the fellowship travel period have to be continuous or can there be multiple trips over the course of the fellowship?

You can have your fellowship experience consist of one continuous period of travel or you can take multiple trips over the course of the fellowship period, whatever makes most sense for your learning plan and the types of entities or sites to which you are visiting.

Q. When does the fellowship experience have to commence?

You must commence the experiential learning fellowship at some point between April 1, 2019 and December 15, 2019.

SUPPORT LETTERS:

Q. From whom do I need to obtain a Letter of Support?

You are required to obtain a Letter of Support from all universities, industry organizations and community partners you will visit during your Experiential Learning Program.

Q. What information needs to be in a Letter of Support?

A Letter of Support must include the name of the organization and key contact individual, the reason for and nature of your visit or the way in which you will engage with the organization, an indication of their support for your visit / engagement, and the dates when you will be visiting. If they are contributing financially or in-kind to your overall Experiential Learning Program, an indication of this support must also be included. The Letter of Support must either be on the letterhead of the organization or if communicated in email, must be of a formal nature with clear details of the approving partner and contact information in the signatory to the email.  In either case, each support letter must be saved as a PDF document and uploaded with your submission. Support letters may be compiled into a single PDF document for your convenience if desired. Please do not include the informal back and forth communication between yourself and your partner organization as you develop your plans for your visit.

Q. Do my partners have to contribute financially to my Experiential Learning Program?

No. However, partners are expected to provide in-kind support such as access to facilities, expert advising, meetings with key personnel, knowledge sharing, tours, etc.

BUDGET:

Q. What is the difference between Research Related Expenses and Research Related Supplies?

Research Supplies are considered to be the tangible items that are needed to carry out your research such as slides, sample boxes, small equipment, etc., whereas Research Related Expenses are expenses that would be incurred to conduct your research such as visitor fees, equipment usage fees, translation services, etc. It is more important to provide a description and rationale in your application form of the need for research expenses and supplies rather than worry about having it in the right budget line.

Q. What is the Contingency line item in the budget form and how much can it be?

A. You may include a contingency line item of no more than 5% of your total budget request. Contingencies are intended to cover unforeseen changes to your budget requirements for reasons out of your control such as a change in currency exchanges which increases the cost of an aspect of your travel. It is not intended to replace careful and thorough budget planning. Any change to your budget which has a substantive impact to the learning program itself (ie. the addition/deletion of a planned visit, opportunity to attend a conference, etc.) must be pre-approved by the Kimberley Foundation and may not be considered an item to automatically be charged simply against the contingency line item.

Q. What documentation do I need to retain regarding my expenses?

A. You must retain (and submit at the time of the midterm and final reports) an original receipt for each and every expense over $100, excluding meal receipts which are covered solely by eligible per diem calculations. In addition, for all bus, rail, air travel you must also submit your boarding pass.

STILL HAVE QUESTIONS ???

Please email Sue Roppel, President, Kimberley Foundation at info@kimberley-foundation.org with any additional questions.

Select Language